Who We Are

We take your privacy seriously. This Privacy Policy explains what personal information we collect and how we use it.

We encourage you to read this policy thoroughly.

SchotHot is managed by 365 Events.

This Privacy Policy tells you what to expect when 365 Events collects your personal information. It outlines how they will store your data safely, how you can access your information and who to contact if you have any queries or changes to make to the personal information held by us. By providing us with your personal information when using any of the services offered by 365 Events, including this website, you are consenting to the use of the personal data collected as set out in this Policy.

365 Events acts as a data controller of any information provided through this website or via any other form of collection as detailed below.

What is in this Policy?

Co-Location Show 2023
Purpose
The Information We Collect
How We Use Your Information
Where We Process Your Information
Who We Share Your Information With
How Long We Hold Your Information
How We Safeguard Your Information
Access to your Personal Information
Marketing Opt Out
Links To Other Websites
Changes To Our Privacy Policy
How To Contact Us

CO-LOCATION SHOW 2023

ScotHot are co-locating with In Drinks this year. Your registration to ScotHot also allows free access to In Drinks and your data will be shared with both 365 Events and KD Media.

Purpose

365 Events collects and processes your information for the purposes of registering you for an event, providing you with a service or to contact you about services that we feel may be of interest to you. This legitimate interest is known as the lawful basis upon which we process your information.

The Information We Collect

We may collect personally identifiable information about you when you register for ScotHot, this includes information you knowingly supply and information collected by our website. Depending on the services this could be: –

Data you fill in on a registration form, when you sign up for a newsletter or enter a competition or register for a virtual event, such as your name, address, email address, card details, billing information and other information
Data from you, either when you communicate over the phone, by email or any other written correspondence such as direct mail.
Data that you enter on our website
Your IP address, domain name and details of which version of web browser you use
Information on how you use the site, using cookies (cookies are small pieces of information which recognise a user’s electronic device when accessing our website).

How We Use Your Information

We are committed to protecting and respecting your privacy and will only use your personal information to:

Provide you with a service or product you have requested
Let you know about any changes to our services
Manage our competitions, raffle prizes and contact the winners
Send you reminders about the event you have registered for
Send you direct marketing by telephone, post, email, or SMS about special offers and current or new products that you may be interested in
Invite you to share your opinions and comments through a research study about our service
Track traffic flows to make our websites easier for you to use
Plan and manage our business activities by understanding aggregated analysis on behaviour and habits.

This data can be viewed by our staff and third-party businesses that we engage from time to time to provide us with services to fulfil ScotHot.

Where We Process Your Information

We store your data on secure servers in the European Economic Area (EEA). By submitting your personal data, you agree to this. We have strict measures in place to ensure security and privacy of your information and the data we hold.

Who We Share Your Information With

We use a number of third party organisations to help provide a professional service to our customers. These organisations are our data processors and are recipients of the personal information that you provide to us. However, we only disclose the personal information that is necessary to deliver the service. Our data processors are strictly controlled on how they deal with your data and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

Services provided by our third party businesses may include:

Managing of Marketing and Direct Mail campaigns
Badging for the Event
Exhibitor bookings
Hotel bookings

If you register for an event, your name and/or organisation may appear on a list which we share with the exhibitors at the event.

We will not share your information with any other organisation for marketing, market research or commercial purposes and we won’t pass on your details to other websites.

We will only pass on your personal information if we have a legal obligation to do so.

How Long We Hold Your Information

We will only store your data for a reasonable amount of time after the event, which is necessary to fulfil our obligations in accordance with any contract you have with us or as required by law. Our retention periods for personal information held by us are reviewed on a regular basis.

How We Safeguard Your Information

When you give us your personal information, we have procedures and security features in place to keep your data secure once we receive it. Sensitive information such as credit card details are encrypted and protected on SSL.

Non-sensitive data is transmitted normally over the internet which cannot be guaranteed to be secure. Whilst we take steps to protect your information we cannot guarantee the security of any information you transmit to us in this way and you do so at your own risk.

Access to your Personal Information

You have the right to access the personal information we hold, update it or delete it. You also have the right to restrict processing of your data.

If you would like to exercise any of these rights or view the data we hold about you, please email us at This email address is being protected from spambots. You need JavaScript enabled to view it. or write to us at 365 Events, Meadow Court, Faygate Lane, Faygate, West Sussex RH12 4SJ and enclose 2 forms of personal identification.

We will endeavour to fulfil your request within 48 hours of receipt of your request.

Marketing Opt Out

If you do not wish to receive marketing materials from us you may withdraw your consent at any time and free of charge as follows:

Opting Out of Emails – If you do not wish to receive any emails please click on the unsubscribe link included in all our email communications, call us on 01293 854 408 or email us at This email address is being protected from spambots. You need JavaScript enabled to view it.

Opting Out of SMS TEXT – to opt out of SMS marketing just reply “STOP” to any of our messages

Opting Out of Direct Mail – please write to us at the address at the end of privacy policy, call us at call us on 01293 854 408 or email us at This email address is being protected from spambots. You need JavaScript enabled to view it.

Opting Out General – please write to us at the address at the end of privacy policy and identify which marketing materials you would like to opt out of, call us on call us on 01293 854 408 or email us at This email address is being protected from spambots. You need JavaScript enabled to view it.